Cost & Run Optimization

Contract Health Check

We have learned from experience that even the best laid contracts can accrue inefficiencies and transformation gaps in execution. Challenges emerge as buyer-provider objectives and expectations begin to diverge, and the statement of work does not keep up with the evolving technology and innovation.

As an enterprise moves forward with its digital transformation plans and projects, it may encounter various hurdles that could put a strain on the buyer-provider relationship. The service provider might not be keeping pace with the fast-changing market in terms of pricing, commercial model, service levels and technology leverage. The buyer wants to optimize, and right-size outsourcing spend whereas the provider is focused on account growth. These are only a few of many typical outsourcing scenarios that are faced by companies today.

Buyer-provider value gap

The technology and skills markets are continually evolving and along with them, the expectations around the yield, benefits, and what's truly premium. What happens is that the gap between the client's expectation and the value delivered by the provider starts to widen, resulting in a lack of alignment in execution and expected outcomes.

The following chart illustrates the three value gaps that may emerge in the course of an IT-BPO relationship, which can begin to materialize from the signing of the contract.

buyer-provider value gap

Contractual gap

Inadequately informed or challenged solution and contracting can set you up for failure

Operation gap

Weak operational governance around pricing, delivery, performance, end-user experience can erode trust

Transformation gap

Lack of operational and business transformation, strategic governance and proactive innovation

It takes significant time and effort to get every aspect of the IT-BPO partnership completely right, hence the need for a periodic calibration of the solution, business case, and underlying baselines.


A proactive checkup can sustain a trusted enterprise relationship and keep your transformation agenda on track

Whether your company is midway through its digital initiative or close to the end-term of the outsourcing arrangement, a proactive contract health check can prove to be beneficial. This exercise provides an unbiased review of the relationship compared to contemporary best practices, costs in comparison to current market rates, and actual service levels compared to the contract and the customer's real needs.

The last two dozen contract health checks led by WGroup yielded an average reduction of 40% in total cost of ownership via equitable improvements implemented to the scope, solution, metrics, and pricing arrangements.

From our experience, there is invariably a 15% to 20% potential to optimize each contract. WGroup-led contract health checks in 2017 and 2018 uncovered an additional 20% to 25% tangible cost benefits from transformative solutions for over 75% of the enterprises involved.

At WGroup, our Contract Health Checks are performed by highly tenured industry advisors on every engagement, as opposed to inexperienced spreadsheet analysts housed in research back-offices, which may be the case even within specialist advisory firms.

Besides getting an accurate snapshot of your contracts, you will also receive guidance to close the value gaps and prioritize next steps through two roadmaps:

  1. An opportunity roadmap identifying tangible improvement levers such as a continuous improvement charter and a rate-and-skills recalibration, which will enable transparent and equitable negotiations between the two parties
  2. A prioritization roadmap for the identified opportunities that balances benefits, delivery timelines, and risk

WGroup Contract Health Check Framework

The Contract Health Check can be commissioned or funded by the enterprise, the service provider or both parties in a joint relationship investment.

Solution review

The review comprises four pillars:

  • Scope assessment
  • Delivery model, metrics, right-sizing, right-skilling
  • Technology maturity including automation leverage
  • Governance structure

Performance assessment

Analyze gaps in provider reported versus user-perceived performance, applicability or accuracy of service credits, service level coverage and stringency metrics recalibration.

Price benchmarking

Financial assessment of contracted versus current spend trajectory, TCO benchmarking, nomenclature recalibration, revisit ARC and RRC and pricing modes, corrective actions on continuous improvements.

Evaluation of key terms and conditions

Review key clauses that impact the business case and have proven to be especially cumbersome.

Overall experience and relationship

Degree of alignment and progress towards goals or vision, governance leadership and communication effectiveness, perceived partnership, cultural fit among others.


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Featured expert

Featured Expert - Sarthak Brahma

Sarthak Brahma

Managing Principal
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Sarthak is a seasoned executive with deep expertise in IT and business process transformation mandates, end-to-end sourcing programs, and outsourced contract optimization. Read More

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